Top 6 Tips for Planning Your Next Successful Corporate Event
Here’s a video that might add an idea when planning your next successful corporate event:
Organizing a successful corporate event can be both terrifying and exciting. No matter how small or how large the corporate event, its success will always be a result of a careful planning and dedication. So it is important to create a checklist of your plan and manage it ahead of time.
We have gathered 6 easy to follow but effective tips to make it less stressful for you.
TIP #1: PLAN YOUR BUDGET
The first thing you have to do is planning the budget and the implementation. Every idea springs from here, from the number of guests to the venue and main speakers so on and so forth. You must understand the constraints of the budget. If you overlook this aspect, then everything else will be ruined. In order for you to save yourself from this trouble, thoroughly put your mind into focusing on the budget first before breaking it down to different portions of what you really need for the event to become successful.
Remember, you don’t need to spend twice as much as your original budget. Gather ideas and split the budget.
TIP #2: PLAN YOUR VENUE
Whether it’s a private or corporate, the decision you need to choose the best venue is looking at the number of people attending and who are attending. Size matters a lot when renting a venue so be sure that the venue can provide space for all the attendees.
Accommodation is very important especially for business events should be provided with meeting space and adequate seats for all the attendees. The atmosphere should also offer a complete range of furnishings, tables, chairs, and podiums.
If you don’t have enough time to do that yourself, you may hire an event coordinating service that will provide you with all the necessities to make your event run smoothly.
TIP #3: PLAN YOUR GOAL AND THEME
Planning your goal and theme is the third most important thing you shouldn’t overlook too. Deciding on your theme will set the tone for the entire event. Then choose the best theme that matches the event and what you are trying to accomplish.
It can be a service or product launch, an industry or networking event, or even an employee teambuilding but when you do settle on your theme idea, try running it with few people and imagine the vibe. It would be easier to visualize everything you need when you laid out the plan on the table.
TIP# 4: PLAN YOUR SCHEDULE
Plan your schedule ahead! Plan the exact time, the date and even the estimated time of your preparation. A countdown to the exact date will also help along with the checklist on a day to day accomplishment of what you need. Make sure that everything is ready 3 to 4 days before the event. That would be just enough time to find what’s lacking to complete the things that you need.
TIP #5: PLAN THE UNEXPECTED
Always plan for the unexpected, don’t book a flight for you and your boss that lands an hour before the event. Flight schedules could throw off as planned so before purchasing tickets expect delays.
According to USA Today,
making business travel plans as early as possible is a good strategy for every step of the process.
Before you leave the office, make sure that you have everything ready for the event. Surprises are great but the shock for the unexpected is a big no! So plan ahead for the unexpected and don’t ever miss it.
TIP #6: PRE-BOOK YOUR TRANSPORTATION
One last important thing, pre-book any transportation that you need. Don’t take chance with taxis or car rental service with a bad reputation. When choosing a car rental service for you, your boss and guests, call ahead and lay out everything that you need for the event. Know the rates and procedures then book for the company that can provide you the service that you really need.
Plan your budget, venue, transportation, and even the things that might happen along the way. Do not underestimate the advantages of planning and overlook possibilities of failing. Learn to weigh things accordingly to achieve your goal. Just keep in mind to carefully plan ahead by creating a checklist and see how effective it is for the success of your corporate event.