10 Essential Wedding Transportation Tips for Your Wedding Party and Guests
Planning a wedding is a lot of work, which means the more tips and tricks you have to make your special day easier, the better. So in the spirit of making things simpler for everyone, we’ve listed some of our most essential wedding transportation tips for your wedding party and guests below!
Organize Your Itinerary
Our top tip for making your special day a little less stressful is to create and organize a detailed transportation itinerary. This should include dates, pickup/drop-off times and locations, a list of chauffeured wedding party members and guests, special accommodations needed for elderly passengers, and anything else you feel is relevant.
Book Your Transportation Early
Once your itinerary is complete, you must reserve your transportation as soon as possible. It may take you some time to choose the ideal vehicle(s) for your event and work out all the details with your transportation coordinator, but the earlier you get this process started, the easier it is to guarantee your satisfaction.
Consider Extra Space
When choosing your luxury vehicle, or vehicles, for your big day, make sure you don’t just choose the smallest limo or party bus you think will sufficiently meet your needs. Think about all the attire, equipment, photographers, and more your wedding party is going to be hauling around. You might also have guests with small children or elderly guests with special needs or mobility aids you need to consider. It’s always better to overestimate the amount of space you’ll need.
Give Your Wedding Party/Guests Plenty Of Time
Another thing you might want to be generous with is your time. The last thing you want on your big day is for everyone to feel rushed. You will definitely appreciate having a few extra minutes to take some before photos or even sneak in a snack. Plus, it will give your guests plenty of time to use the restroom, enjoy smoke breaks, and socialize with other guests without worrying about missing their ride.
Inquire About Special Event Deals
If you’re hoping to save a bit of extra money, make sure you check around for special deals on luxury transportation. You’ll often find offers for savings during specific times of the year or for specific types of events. If you’re not sure where to look, just ask!
Mind The Details
Don’t let your budget be the only thing on your mind, though. Weddings are beautiful because of their attention to detail. So make sure you inspect your selected luxury vehicles thoroughly, get a list of available amenities, check licenses and insurance, ask about backup vehicles in the event of an accident or emergency, ask about gratuity, figure out your driver’s attire, and really make sure you have all your bases covered.
Do some of your wedding guests require special accommodations or considerations? Are you thinking of hiring security for your event? Want to schedule breaks in between events? Make sure you communicate all these needs to your transportation coordinator long before your big day.
Double Check Everything
A few weeks before your event, make sure you double-check everything with your transportation coordinator. Go over pickups, drop-offs, directions to all venues, hours you’ll have your luxury vehicles, type/number of vehicles needed, amenities, cancellation/refund policies, extra fees, special considerations, and more. And make sure you get a detailed receipt when you sign any contracts.
Keep Communication Open
Even after everything is seemingly finalized and all your planning and negotiating is over, keep your communication open. Make sure everyone stays on the same page and that if there are any updates, everyone receives notifications of the changes immediately.
Choose A Professional Transportation Company, Like Dream Limousine!
Over the last few years, more than 60% of Michigan transportation companies have either closed down or compromised the safety and legitimacy of their services by not being legally authorized to operate in the state of Michigan. Not only is this dangerous for passengers, but it can also be extremely unreliable. To check the Current Authorized Bus Carriers in Michigan, click here. If a company you are considering hiring is not on the list, it’s likely they do not have insurance. If you want a luxury vehicle, choose a company that you know will still be open come the time of your event, and that has proper authorization to take you where you need to go. Choose Dream Limousines!